Before calculating and approving the program, we called to all the hotels and transport to make sure that they were available for the right dates. There were no rooms in the Hotel Beliy Sobol, snowmobiles were occupied, the biosphere reserve did not work — holidays on March 8.
To find an alternative to the Hotel Beliy Sobol we checked other hotels, in a radius of 3 kilometers — there were no places. We began looking for private offers on Booking.com, hoping to find a country cottage. Among different variants, we found a recreation center, 18 km from Baikalsk — Chalet Baikal Pearl. At first we thought that the wrong geopoint was indicated, because in this region there were no bases with this name.
To find the owner of the center we began to google its name — there was no site, profiles in social networks, too. We found it through the hashtags of the instagram. We called the administrator, it turned out that the base is really located near the Sobolinaya Mountain and they had available numbers.
At first we couldn't solve the problem with snowmobiles. We couldn't outbid— all have prepaid, bring from another place too — did not fit into the budget. We offered the customer to replace snowmobiles with ATVs, but we understood that they still wanted snowmobiles. To get out of the situation we found those who booked snowmobiles before us and convinced them to change to ATVs.
For approval of the program it was necessary to agree with the Baikal Biosphere Reserve to cancel the day off. There we had planned an excursion and lunch in the visit center. Responsible for tourism couldn't do it. Deputy General Director Irina Lyasota took a break for a couple of days to find employees ready to work on the main women's day of the year.
Without the excursion, the program did not fall apart, and even if the reserve couldn't receive our guests, we would come up with an alternative. The next two days we made up a presentation and a travel estimate. To fit into the budget, we had to abandon our chef in favor of food in cafes and recreation centers. Here, as it turned out later, we made a mistake.
We sent the presentation of the trip to Aina on the 1st of March. Without adjustments, which was extremely rare, she approved the program and estimate.
After Aina got acquainted with the presentation, we phoned and again discussed everything. Replacement of accommodation arranged, kept within budget. We agreed that they can buy air tickets and make prepayment for hotels and transport.